The ODA values your privacy and is committed to protecting your personal information
puts our current practices into writing, conforms with legislative requirements,
and applies to all members' Personal Information, which the ODA possesses
and uses to provide you with its many member services.
Personal Information is information that identifies you or helps others identify
you, such as your Social Insurance Number, date of birth, home address, ODA membership
ID, membership status, and fee guide password. Personal information does not include
public information such as your job title, business address or telephone number
that is found in publications like telephone or professional directories.
The ODA collects a variety of information to be able to provide benefits and services
to its members. In addition to the information collected on the Membership Application/Renewal
form and depending on the category of membership, the ODA may collect some or all
of the following information:
The ODA may use the personal information it collects for purposes such as:
The information that the ODA maintains on dentists who are not members of the Association
is limited to information that is available in the public domain, such as information
available to the public from the RCDSO and any other information provided by the
prospective member at the time of prior membership application or renewal.
The ODA does not sell any personal information to anyone for any purpose. The ODA
does not disclose the personal information it collects to third parties for any
purpose, other than the following exceptions:
ODA Staff members have access to personal information to perform their duties on
behalf of members. For instance, credit card information for payment of membership
fees is only available to staff who process payments and personal information provided
for Extended Health Care (EHC) purposes is only available to staff who manage the
EHC program. Home address and telephone information is only used by the ODA to carry
out ODA business and only if there is no alternative or if the member has requested
that certain types of information or services be directed to their home address.
We want you to understand the purposes for which we collect, use and disclose personal
information and to be sure that we have your consent to continue to collect, use
and disclose your personal information for those purposes. The ODA will infer from
your decision to renew your membership or to join the ODA that you consent to the
collection, use and disclosure practices described in this statement. You may, subject
to legal restrictions required by law, withdraw your consent to the further use
or disclosure by ODA for some or all of the purposes identified. It is your responsibility
to contact ODA to make any objections, and to determine how an objection to the
use and disclosure of personal information might affect the services available to
The ODA makes every reasonable effort to ensure that the information we maintain
is accurate and up to date. Your personal information is subject to change so please
advise us of such changes so that we can continue to provide communications and
services and generate the statistics that are important in responding to membership
The ODA makes every reasonable effort to protect your personal information. The
ODA only collects information about changes to your demographic information directly
from you or someone authorized by you.
The ODA's policy is to retain personal information only as long as is necessary
to fulfil the purposes for which it is collected. Generally, information collected
for accounting and financial purposes will be retained for a period of at least
6 years. Data collected regarding each member will be retained indefinitely, as
it is the ODA's policy to maintain a historical record of its members. Personal
information that is collected for the purpose of administering the ODA Mediation
Program will be retained for a period of two (2) years following the conclusion
of the mediation, unless there is a reason for retaining the information for a longer
period of time.
You may send a written request for access to the attention of the Chief Privacy
Officer at 4 New Street, Toronto, Ontario M5R 1P6 or e-mail at
email@example.com. You may challenge the accuracy and completeness of your personal
information and the ODA will amend it where it is demonstrated that an amendment
privacy practices to the Chief Privacy Officer, 4 New Street, Toronto, Ontario M5R
1P6 or e-mail at firstname.lastname@example.org or by phone at (416)
The e-mail address you provide to the ODA is used to provide you with general information
as well as confidential information such as your password for the ODA web site and
to inform you about inquiries made by your staff to the ODA on your behalf, etc.
Members who share an e-mail address with others accept the risk that confidential
information will be accessed by those users.